Selecting and considering an office layout is very important, as it influences the dynamics of the workplace and people who work. Office layout is a systematic arrangement of the workers in the work environment to greatly enhance and improvise the effectivity and efficiency of communication, directives and course of the work in either team or individual groupings. Environment as much as co-workers matters to each unique individual in the work setting. Thus, in human organization behavior –one significant and catalytic factor in setting human behavior in motivation is the environment they are exposed to and this sets as a stimuli or engaging element for them to either experience comfort or relaxed setting in a busy and preoccupied environment at the same time. The brain is efficient under considerations desired in and mostly by the individual working in the area.
Consider the following factors in the selecting and picturing office layout to improvise or enhance the capabilities of human organization behavior.
- Convenience is an all-time component to consider in many aspects such as office layout. Here, it actualizes the people’s easy flow and processes, their functions. More importantly, to take note of the worker’s task and job if planning to redesign your office design.
- Examine the employee’s work. The tools and materials to be used frequently, the lighting, the desk, the chair, the space size. All of these factors can contribute to one dynamic flow of the worker’s efficiency and effectivity to getting things done in a particular and assigned work the employee is currently engrossed in. If a set employee is in a position which he/she is responsible for letters, invoices, reports and etc. this simple tasks may need him/her to have a computer, printer or photocopier hence, is this equipment at his/her disposal? How available is this equipment from him/her? Considering the space, does the employee need a lot of space area, is it too small or too big. Just the right size in movement and cognition is enough.
- Closed-area vs open-area. Here is an organizational decision to its workers. An open or closed designed work area. One study, a survey by a Teknion Corporation asserts than more or less than 77% of its companies preferred extroverted and collective work areas to be more productive than small and cubicle approach. Yet bottom line, this doesn’t apply to every company. It’s just an example to primarily study your company style and, tasks and functions each employee works on.
- Shared spaces. Either the meeting area where the employees can meet and do group polarization and brainstorming or both. These shared spaces can contribute to allow accessibility, communication and set specified goals to each group/ individuals in each company set. These shared spaces can be tables in an open space or in a specific meeting room.
Simply considering the office layout factor can either jeopardize or improvise people’s work in the company. Some workers are better suited to open and extroverted areas while some are closed and excels, independently. In a micro-perspective it is important to study what workers are you hiring their one driving and motivating characteristics that makes them sync and coherent. In a macro-perspective, study the organization goals and aims, what is the organization working for. The professional consultants like www.multibuild.com.au are more apt at doing such research. For instance, consider a call-center company, if the call-center company engages themselves in open areas rather than private spaces it would make a mess, consider no computer and just an open table, now is this space suited for such work and the worker hence, the company? Also there one more important point to consider while deciding the design and layout of call center and that is about the noise management. We all know at such open places noise disturbance of surrounding people can be a big dis tractor thus Sound Masking is a technique to handle such problem. Click the link to know more about sound masking It is important to remember that office layout is constructed and built for the people and workers of the company and the company itself, and not the other way around.
Office layout is the outline, plan, arrangement and structure of how a company’s workplace is suited for its employees. To increase efficiency and effectivity in most preferred organizational structures, either individual or group teams. Hence, the simple factors to consider why it is important since it will reflect on work settings’ (1) accessibility, (2) the workspace, (3) Closed area vs. open area and (4) shared spaces contributing the effectivity of the workers. Lastly, office layout can contribute and work as a catalyst the culture and social norms of the organization which are some factors leading to better understand and improvise on factor -work settings- in human organization behavior.